Asking questions at meetings of the Governing Bodies
The Governing Bodies want to hear the views of the public in relation to the business on their agenda, and members of the public are encouraged to ask questions. A specific section entitled ‘Questions from Members of the Public’ is included on the agenda at the start of the meeting. A period of 15 minutes is allowed for this purpose.
If you wish to submit your question in advance of the meeting, please send it to email@example.com.
It is also important to manage the conduct of the meeting effectively, so the following basic rules apply to the participation of the public in the meeting:
1. At the appropriate point on the agenda the Chair will invite questions from members of the public. Whilst it is encouraged that questions relate to the matters under discussion on the agenda, questions on other matters will also be answered.
2. We encourage written questions submitted prior to the meeting as this means we can prepare a fuller answer than we can do live in the meeting itself.
3. Each member of the public is limited to speaking for a maximum of three minutes. This is to ensure that everyone has a reasonable opportunity to do so and that the Governing Bodies have the opportunity to respond. Where many people wish to speak, the chair may use his/her discretion in limiting the number and length of contributions in the interest of the efficient conduct of business.
4. All questions should be directed to the chair who, where appropriate, may request another member of the Governing Body or officer to reply.
5. Speakers are not required to identify themselves, but may wish to do so where this is relevant to the matter in hand.
6. We cannot accept questions about anything while it is under legal investigation or appeal, or about individual CCG employees or Governing Body members.
7. The chair will not allow you to say anything which he/she thinks is improper, including questions or comments of a personal nature. If a question has been answered previously, you will be referred to that response.
8. In the unlikely event that a member of the public interrupts the proceedings, the chair will warn him/her and, if the interruption continues, ask that they leave the meeting.